Workflows: Defining process-person relationship


Workflows in software help to define the route a process would follow and how exchanges (of data or governance or control) would happen. It primarily defines the process-person relationship and the process flow under a defined pathway. Workflows perform the most important function of sequencing, scheduling, and consummation of a transaction flow. It is generally customary for ERP software to have defined workflows.

Workflows can also be routed depending on conditional aspects, and thus, it can take multi-route depending on previous action results. Workflows help to prevent frauds, improve efficiency, and push action by people. Workflow can push things in an inbox or push an e-mail notification or push a notification in any collaboration software enterprise uses. A well-structured workflow provides visibility to know where the bottlenecks are, and who is overloaded with several workflow approvals. This analysis helps in improving process efficiency and thus improve process completion time with the aim of better customer satisfaction

Because of the dynamic business needs of modern enterprises, workflows often need to be tied to conditions that users want to impose. Workflow designs need to be flexible enough for users to add or delete conditions and point to the human resource hierarchy for escalations. Timeliness is a customer efficiency concept and workflows can monitor process time by triggering escalations for inordinate delays

In our Retail ViVA ERP, we have left workflow configuration at user levels with plain English like commands for conditional workflow definition. More intelligently, workflow understands human resource hierarchy and can point to better governance management. Workflows can be immediately triggered, scheduled in summary, or escalated push, and users will be able to configure them on their own, maintain them and achieve governance and regulatory compliances.

Does your ERP have a flexible workflow definition linked to the HR hierarchy?

Written by
(Ragu)nathan Kannan


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